Receptionist

Overview:

Receptionist, Inception, Abu Dhabi

The Receptionist at Inception will be the first point of contact for visitors, clients, and employees. This role is central to creating a welcoming environment and ensuring smooth daily office operations. By managing the front desk and providing administrative support, the Receptionist will help maintain a professional and efficient workplace.

The opportunity

The Receptionist will oversee daily front desk responsibilities, including greeting visitors and coordinating office services. This position requires excellent communication, organizational, and multitasking skills. The ideal candidate will be approachable, detail-oriented, and proactive in supporting the company’s administrative and operational needs.

Inception is the UAE’s national-scale enabler in AI Research and Development. Partnering with Microsoft's AI SaaS, we offer domain-specific Agentic AI Orchestrator platforms utilizing reasoning agents for precise and cost-effective services. Our focus includes AI incubation, IP creation, applied AI R&D, and AI investment products. By creating models tailored to specific domains and languages, we ensure superior accuracy and efficiency. Collaborating with top universities and industry giants to drive significant advancements in AI technology within the region.

Responsibilities:

Your key responsibilities

The Receptionist at Inception will be responsible for ensuring the smooth operation of the reception area and providing essential administrative support.

• Front Desk Management
• • Welcome and direct visitors, ensuring a positive first impression.
  • Answer, screen, and forward phone calls in a professional manner.
  • Manage the reception area to maintain a tidy and organized environment.
• Administrative Support
• • Handle incoming and outgoing mail, deliveries, and courier services.
  • Assist with scheduling meetings, booking conference rooms, and coordinating office activities.
  • Support administrative tasks such as filing, document preparation, and maintaining records.
• Communication and Coordination
• • Act as the primary point of contact for visitor inquiries and internal office queries.
  • Liaise with office management, HR, and other teams to ensure smooth operations.
  • Provide updates to employees regarding guests, meetings, or office announcements.
• Customer and Stakeholder Engagement
• • Ensure visitors, clients, and partners feel welcomed and supported.
  • Represent the company with professionalism at all times.

Qualifications:

Skills and attributes for success

• 2–4 years of experience in a receptionist, front desk, or administrative role.
• Strong interpersonal and communication skills.
• Excellent organizational and multitasking abilities.
• Proficiency with office software (MS Office Suite, email, scheduling tools).
• Professional appearance and customer service orientation.
• Arabic language skills are highly preferred.

To qualify for the role you must have

• Ability to manage multiple priorities with attention to detail.
• Strong problem-solving and time management skills.
• Positive attitude and ability to interact effectively with diverse stakeholders.
• Flexibility to adapt in a dynamic and fast-paced work environment.

What we look for

If you are approachable, detail-oriented, and enjoy working in a people-facing role, you will thrive at Inception. A strong service mindset, professionalism, and the ability to represent the company positively are essential to success in this position.

What working at Inception offers

• Culture: An open, diverse, and inclusive environment with a global vision that encourages collaboration and professional growth.
• Career: Development opportunities through exposure to dynamic teams, projects, and professional training programs.
• Work-Life: Supportive policies that balance work efficiency with personal well-being.
• Rewards: A competitive compensation package with benefits including healthcare, leave entitlements, and additional perks.