Executive Assistant

Overview:

G42 is a technology holding group and a global leader in creating visionary artificial intelligence for a better tomorrow. Born in Abu Dhabi and operating worldwide across industries, G42 is on a mission to build the Intelligence Grid for the AI-native societies of today and tomorrow. From molecular biology to space exploration and everything in between, G42 realizes exponential possibilities today.

G42 is accelerating its portfolio-wide performance agenda across a diverse ecosystem of technology, AI, cloud, healthcare, smart mobility, and investment-led businesses. To support this next phase of disciplined growth, we are establishing a dedicated capability to monitor, diagnose, and elevate performance across all Group companies.

Job Overview : To provide comprehensive EA support to Senior Executives within the Corporate Executive office.  The primary purpose of the role is to provide administration, Analysis, reporting and coordination support, including inbox and diary management, meeting and travel coordination as well as communication assistance and business support activities to assist business planning and project management activities

Responsibilities:

• Perform basic Admin Functions providing admin support to C-level Executive(s)
• Efficient documentation handling, filing systems for easy retrieval.
• Coordinating meetings, receiving visitors, scheduling meetings.
• Overseeing project timelines and keeping them on track.
  General Reporting (internal & external)
• Must handle confidential information in a professional manner
• Collaborate in preparing / modifying client-specific marketing material suitable for the target client
• Collect & Analyse Data across various departments.
• Present findings (presentations, charts, graphs, tables) and pitch ideas or suggestions to Management.
• Generate Business and forecast reports for management as needed
• Review of Processes with the goal to develop or improve reporting tools for making effective business decisions.
• Responsible for developing first-round proposals and projection forecasts.
  Administration & Coordination
• Arranging travel, accommodation, relevant visas for frequent business travel for internal and external meetings/events for each Executive.
• Coordinating internal/external meetings and work closely with internal and external stakeholders to ensure attendance and necessary documentation is distributed in a timely manner.
• Organising global video/telephone conferences across multiple time zones.
• Collating and issuing the agenda and minutes for regular meetings along with agreed follow up actions.
• Managing, monitoring and reporting when necessary the processing and coding of invoices and expense claims for each Executive.
• Ensuring all hardcopy and electronic materials containing confidential information are securely stored and only accessible to those authorised to view such content.
  Communication Assistance
• Pro-active & complex diary management syncing with various time zones.
• Inbox management for each Executive to meet their requirements and to support prioritisation of tasks.
• Managing incoming/outgoing communication for the Executives as appropriate to manage expectations of internal and external customers.
• Building strong relationships with G42 divisions.
• Meeting and greeting visitors at all levels of seniority.
• Attend relevant meetings to ensure representation.
  Business Support
• Supporting the Executives to research and collate data, prepare reports and presentation packs for different stakeholders
• Contributing to and monitoring specific projects as assigned or agreed by the Executives such.
• Organising and coordinating events
• Any other duties commensurate with this level and role.

Qualifications:

Knowledge and Experience

• Previous comprehensive EA experience supporting more than 2 senior manager/executive
• Proven experience of working with large, complex quantities of data with ability to present information in a concise and easy to read format
• Electronic diary management
• Processing visa documentation, travel arrangements, Working across time zones
• Previous use of Skype/MS Teams for business, and online meeting/conferencing technology
• Excellent verbal and written communication skills and professional telephone manner
• High standards of accuracy, quality and attention to detail
• Strong time management skills and ability to prioritize under pressure without compromising quality
• Flexible and possess ability to adapt to fast changing environment
• Enthusiastic, confident, "people orientated" personality required
• Able to liaise with people to achieve work goals whilst enhancing relationships
• Ability to keep information organized and confidential
• Helpful, discreet and mature approach to work – understanding the 24/7 approach to the role considering the multiple stakeholder management. 
• Advanced skills in Microsoft Office – in particular PowerPoint and Excel
  
  

  What We Look For

  At G42, we look for people who share our ambition to build a future to believe in. You see opportunities in complexity and move with pace to turn vision into reality. You think big, act decisively, and embrace AI as a catalyst for progress. You build trust through collaboration, seek out diverse perspectives, and turn ideas into tangible impact. You challenge assumptions, simplify the complex, and work with intention. Above all, you take ownership for outcomes, for growth, and for shaping solutions that matter to our customers, communities, and the world.

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  What Working at G42 Offers

  • A forward-looking, inclusive workplace built on innovation and collaboration.
  • Hybrid work flexibility and meaningful growth through structured development and high-impact AI projects.
  • Competitive compensation with performance incentives and comprehensive health coverage.
  • Lifestyle perks designed for your life in the UAE including medical support, wellbeing initiatives, and access to exclusive partner discounts.